302Labs
Prepared forMahak Synthetic Mills

Systems we've built

Purchase systems for Mahak Synthetic Mills

Our starting read on purchase at Mahak Synthetic Mills, and the systems we have built for businesses like yours.

Prepared for

Mahak Synthetic Mills

Area

Purchase

Date

23 September 2026

Read

Scroll down ↓

00Index

Case studies

01LogisticsGlobe Ecologistics: three systems across fleet, maintenance and tendersRead case ↓ 02Trading and distributionPurchase and sale tracking with credit visibilityRead case ↓ 03Garment manufacturingPayroll checking that catches errors before payoutRead case ↓ 04Home furnishings manufacturingDesign archive the whole team can searchRead case ↓
  1. 01Who we are
  2. 02Purchase at Mahak Synthetic Mills: our starting read
  3. 03What we'd build first
  4. 04Case studies in full
  5. 05How we work
  6. 06Next step

01Who we are

302Labs

302Labs builds operational systems for growing businesses. We take the work that runs on Excel sheets, WhatsApp groups, and people's memory, and turn it into systems that run reliably every day.

We work inside your existing tools, like Tally, your ERP, and WhatsApp. We don't ask your team to change how they work overnight. Your people make the decisions. The system does the tracking, checking, and chasing.

7+ months

working with Globe Ecologistics across multiple operational systems

4 industries

logistics, trading and distribution, garment manufacturing, home furnishings

Daily use

Systems in daily use, not demos

02For Mahak Synthetic Mills

Purchase at Mahak Synthetic Mills: our starting read

At an integrated textile processor, purchase usually covers a wide spread of material: grey fabric and yarn, dyes and chemicals, packing material, and machine spares. Orders typically go out over phone and WhatsApp, receipts get entered into Tally after the fact, and bills are checked against memory rather than against the original order. Where several group companies buy separately, each one usually keeps its own picture of vendors and rates.

Where it usually breaks

Order, receipt and bill don't line up

Quantity received or rate billed differs from what was agreed, and it surfaces only when a vendor chases payment.

Requests skip the queue

Material is asked for informally, so there is no trail from "we need this" to "order placed", which leads to either stockouts or excess stock.

Rates live in people's heads

There is no single record of the agreed rate per vendor per material, so paying above it goes unnoticed.

No view across the group

Each company buys on its own, so the same vendor can be paid differently in two places and combined volume never gets used.

In a business where material is the largest cost, small mismatches repeat on every order. Money that sits in excess stock or unchecked bills is money not available for production.

03What we'd build first

Purchase Visibility System

One place that tracks every purchase from request to payment, checks it at each step, and shows your team only what needs a decision.

What it does

  1. 01

    Request log

    Every material request is recorded with who asked, what, how much and by when, so nothing moves on a verbal ask alone.

  2. 02

    Order tracking

    Each purchase order is followed from placement to receipt, with a clear status and an owner.

  3. 03

    Order, receipt and bill check

    Every bill is checked against what was ordered and what was received, and only the mismatches are flagged for review.

  4. 04

    Vendor rate book

    Agreed rates per vendor and material in one place, with a flag whenever a bill comes in above them.

  5. 05

    Payables view

    What is owed to whom, what is due, and what is on hold because of a mismatch, with an optional combined view across group companies.

What stays with your team

Your team still decides what to buy, from whom, and at what price. Every flagged mismatch is reviewed by a person before anything is paid or disputed. The system tracks, checks and reminds. It does not approve or pay.

Before and after

TODAY

A bill arrives, someone checks it against a WhatsApp message or a register, and a rate difference is found weeks later, if at all.

AFTER

The bill is checked against the order and the receipt the day it arrives, and any difference is on the purchase team's list that morning.

What we'd confirm on our call

  1. Which of these is closest to what prompted the question: mismatched bills, informal requests, rate visibility, or something else?
  2. Walk us through one purchase today, from request to vendor payment. Who touches it, and in which tool?
  3. Is this for Mahak Synthetic Mills alone, or across the group companies?
  4. Where is purchase recorded today: Tally, Excel, or mostly on WhatsApp?

04Case studies

Systems we've built for others

LogisticsIndiamulti-branch fleet operation

Globe Ecologistics

Three systems across fleet, maintenance and tenders

Before
Sourcing of loads through brokers, fleet movement, vehicle maintenance and tenders all ran on calls, WhatsApp and spreadsheets, with no shared view for management.
What we built: three systems
  • Traffic visibility and controlA view of how branches source loads and how the fleet moves
  • Maintenance management chatbotOne place to raise and track maintenance through a chat interface
  • Tender management systemTender tracking from opportunity to bid to outcome
After
Management sees sourcing and fleet activity it could not see before. Maintenance and tenders run through systems instead of scattered messages. Built over an ongoing relationship, one system after another.
Runs on
  • WhatsApp
  • Excel
1. Traffic visibility and control 2. Maintenance management chatbot 3. Tender management system Management sees all three
Process diagram, simplified

Trading and distributionMaharashtrasells on 30, 60 and 90 day credit across group companies

A Maharashtra trading and distribution company

Purchase and sale tracking with credit visibility

Before
Credit exposure sat across Tally, spreadsheets and people's memory. No single view of who owed what, who was over their limit, or which payments were slipping.
What we built
  • Purchase and sale tracking linked together, with margin on every deal
  • Live view of each customer's exposure
  • Reminders and follow ups sent over WhatsApp and email
  • A combined exposure view across group companies
After
Live view of margin and overdue amounts, follow ups that happen on their own, and a group level number that did not exist before. Tally stays where it is.
Runs on
  • Tally
  • WhatsApp
  • Email
  • Excel
Purchase recorded Linked to the sale Margin on the deal Customer exposure Reminders on WhatsApp and email
Process diagram, simplified

Garment manufacturingIndiahigh-headcount factory payroll

A garment manufacturer

Payroll checking that catches errors before payout

Before
Payroll ran across salary registers, bank statements, PF and ESI filings, attendance and overtime records. Checking them by hand was slow, and mismatches surfaced only when an employee complained.
What we built
  • A check of every payroll run across all these documents
  • Flags on mismatches between salary, bank credit, deductions, overtime and bonus
  • A short exception list for review
  • No calculation, only checking
After
Mismatches are caught before payout. The team reviews a short list instead of cross-checking every document. All decisions stay with HR and finance.
Runs on
  • Excel
  • Bank statements
  • Statutory filings
Salary register Bank statement PF and ESI filings Attendance, overtime Check every payroll run Short exception list HR and finance decide
Process diagram, simplified

Home furnishings manufacturingIndialarge back catalogue of designs

A home furnishings manufacturer

Design archive the whole team can search

Before
Years of past designs sat across folders and files. Finding a specific design, or one similar to it, meant digging through files and relying on whoever remembered where it was.
What we built
  • One searchable archive of past designs
  • Quick retrieval of a specific design
  • The ability to pull up similar designs from the catalogue
After
Designs are searchable in one place. Finding a past design takes moments instead of a manual hunt.
Runs on
  • Existing design files
Past designs in folders and files One searchable archive Find a design Find similar designs
Process diagram, simplified

05How we work

We work as an ongoing systems partner, not a one-off vendor.

Most businesses have four to six operational areas where time is lost to manual tracking and follow-up. We start with the one causing the most pain, build it, stabilize it with your team, and then move to the next.

  1. 01

    Map

    Understand how the work actually happens today

  2. 02

    Build

    Deliver a working system inside your existing tools

  3. 03

    Stabilize

    Run it alongside your team until it's trusted

  4. 04

    Next

    Move to the next area on your list

Your team keeps every decision. The system tracks, checks, and flags.

Nothing gets replaced. We connect to what you already use.

You own what we build.

06Next step

The next step is a 30 minute conversation.

On the call we'd map how a purchase moves through your team today and confirm which of the four problems above is the real one. From there, we'll come back with a clear plan for what to build first.

Message us on WhatsApp

Contact

Mitul Aggarwal, Founder, 302Labs

Email

mitul@the302labs.com

Web

the302labs.com